Banner Alt Text

Board Policies Home

6.000 Student Affairs

6.100 Family Education Rights and Privacy Act

6.200 Admissions, Registration, and Records

6.210 Student Accounts Receivable Policies and Procedures

6.300 Academic Appeals and Due Process

6.310 Disciplinary Procedures for Students

6.400 Academic Probation/Suspension Policy

6.500 Academic Clemency

6.600 Class Attendance

6.700 Grade Change Policy

6.800 Student Rights and Responsibilities

6.900 Student Clubs and Organizations

6.300 Academic Appeals and Due Process

Policy Number: 6.300 

Subject: Academic Appeals and Due Process

Date Adopted: January 1, 1991, Revised November 15, 2000

Academic Appeals Committee

At the beginning of each academic year, the Vice President for Student Services nominates to the President an Academic Appeals Committee which includes representation from the faculty and from the student body. An academic appeal must be made within nine weeks from the end of the semester in which the action occurs that is being appealed.

Due Process

To ensure due process dealing with academic appeals of students, the President of National Park Community College appoints an Academic Appeals Committee at the beginning of each fall semester. This committee consists of six faculty members and six students. The appointed members elect a chairperson.

Academic issues of appeal shall be defined as improper grade assignment, charges of plagiarism, charges of cheating, discriminatory treatment of students, and instructor inconsistency with the written grading criteria.

The jurisdiction of the committee includes appeals from students showing evidence of unfair treatment. In brief, the committee's responsibility extends to all cases that cannot be settled within the framework of the student-faculty classroom relationship.

To initiate an appeal, a student obtains a form from the Office of the Vice President for Student Services and meets with the Vice President to discuss appropriate procedures. This meeting also ensures that the student has thought out the complaint and exhausted any hope of resolving the matter informally with his instructor.

The student is required to state in writing the complaint being made concerning a member of the faculty. This statement is submitted to the division chairperson of the instructor in question. The division head meets separately with each party and makes a written recommendation to each party. The matter may end at this point if the student is satisfied. The chairperson is not allowed to exert pressure on either party but serves as a first evaluator. If the student is dissatisfied, a written appeal is sent along with the chairperson's written recommendation, to the Vice President for Instruction. Again the student may drop the complaint or continue the appeal process. The Vice President for Instruction serves as second evaluator and is also not allowed to employ pressure on either party. If the matter cannot be resolved to the student's satisfaction at this level, the Vice President for Instruction then requests in writing to the chairperson of the Academic Committee that a hearing be scheduled.

The last step in the process is the Academic Appeals Committee. It reviews all appropriate material and has the power delegated by the Board of Trustees to take whatever action judged appropriate.

Having completed the two preliminary steps, the student may submit the case to the Academic Appeals Committee. The chairperson of the committee arranges with other members to place a case on the calendar and in writing notifies the parties involved of the time and place of the hearing. If the student does not appear, except in extreme instances beyond personal control, the appeal is dropped. If the faculty member does not, except for the same reason, it is assumed that nothing is to be added to the evidence already submitted to the committee.

Other procedures are as follows:

  1. All hearings are closed.
  2. Hearings are informal but a tape transcript is made and maintained by the Vice President for Student's Office. The tapes will be treated as confidential. Neither party may make private tapes during or after the appeal hearing.
  3. Either party may ask members of the College community (students, faculty, or staff) to present testimony relevant to the case.
  4. The faculty member and the student will have access to written statements of the other prior to the hearing or prior to any questioning by members of the committee at the time of the hearing.
  5. Notice of the hearing and rules governing the committee are made available in advance to both parties.
  6. Pertinent faculty records are to be made available in advance to both parties.
  7. Both parties to the appeal have the right to ask questions of the other during the hearing.
  8. Either party may have access to legal counsel during the hearing, but legal counsel may not answer for the client nor make comments or ask questions unless directed to do so by the committee chairperson. Either party may confer with legal counsel before answering a question or making a comment.
  9. The members of the committee may question both parties in the dispute. Questions must be relevant to the issues of the appeal.
  10. A quorum consists of not less than eight members, and a quorum must be present at all times during a hearing. A meeting of the Academic Appeals Committee shall have priority over all other academic responsibilities.
  11. Decisions of the committee are based on a majority vote of the members of the committee present. In case of a tie the matter challenged will not be changed.
  12. If the student or faculty member involved in the appeal is a member of the Academic Appeals Committee, they are to be disqualified for the hearing. A pre-selected alternate shall be used to maintain the committee balance.
  13. A student's appeal must be filed within nine weeks after the official termination of the course. The committee may suspend this rule in exceptional circumstances.
  14. Hearings will be conducted only during the Fall and Spring semesters.

The decision and the reasons for the decision are reported in writing to both parties and to the officials who reviewed the appeal. Majority and minority opinions are included in the report. In case a grade is changed, the Registrar receives a copy of the decision, authorizing him to change the grade on the student's official record. If the case involves suspension from the College and is resolved in favor of the student, the Vice President for Students receives a copy authorizing him to reinstate the student. Decisions of the committee involving other parties in the College result in letters to the said parties authorizing them to take appropriate action.

All matters pertaining to the appeal shall be treated as confidential. No information will be released without written permission of both parties involved. Members of the committee are instructed at the initial meeting of the importance of confidentiality and absolute necessity of not discussing any part of the hearing. After the hearing is completed, the Vice President for Students will be responsible for gathering all materials used during the hearings and destroying all information except one official copy which will be filed in the College vault.